Group Account Executive

Key Responsibilities

• 1. Full-Set Accounting  Handle full-set accounting for multiple entities within the Group.
•  Maintain accurate and complete accounting records, including general ledger, journal entries and supporting documentation.
•  Perform monthly bank reconciliations and reconcile intercompany balances.
•  Ensure all financial transactions are properly recorded and supported by relevant documents.
•  Maintain proper filing and documentation of accounting records.

2. Accounts Payable and Accounts Receivable

•  Manage daily accounts payable and accounts receivable transactions.
•  Verify supplier invoices, payment requests and supporting documents before processing.
•  Prepare payment schedules and monitor outstanding supplier payments.
•  Issue invoices, record receipts and follow up on outstanding customer payments.
•  Reconcile supplier and customer accounts and resolve discrepancies.
•  Maintain accurate records of outstanding receivables and payables.

3. Month-End and Year-End Closing

•  Perform monthly, quarterly and year-end closing activities.
•  Prepare journal entries, accruals, prepayments and other necessary adjustments.
•  Reconcile balance sheet accounts and investigate discrepancies.
•  Ensure accounting records are complete and up to date before financial reporting deadlines.
•  Prepare supporting schedules and working papers for financial review.

4. Financial Reporting

•  Prepare monthly financial reports, including profit and loss statements, balance sheets and cash flow reports, where required.
•  Prepare financial schedules and supporting documents for review by the Group Finance Manager.
•  Assist in preparing quarterly and annual financial statements.
•  Analyse actual income and expenditure against budget and explain significant variances.
•  Ensure financial reports are accurate, complete and submitted within the agreed deadlines.

5. Budgeting and Financial Analysis

•  Compile financial information and departmental expenditure reports for management review.
•  Prepare basic financial analysis and supporting data for business planning.
•  Assist with cash flow forecasting and expenditure monitoring.

6. Cash Flow and Bank Transactions

•  Monitor daily bank balances, cash receipts and payment transactions.
•  Prepare payment batches and bank transfer instructions for authorised approval.
•  Maintain proper records of bank transactions and cash movements.
•  Assist in preparing cash flow reports and monitoring upcoming payment obligations.
•  Ensure payments are processed in accordance with the Group's approval procedures.

7. GST and Tax Compliance

•  Prepare and maintain accounting records required for GST reporting.
•  Assist in preparing and submitting GST returns in accordance with applicable requirements and internal authorisation procedures.
•  Compile financial information and supporting schedules for corporate income tax preparation.
•  Liaise with external accountants and tax advisors on tax-related matters.
•  Maintain proper documentation for tax reviews and queries.
•  Track relevant tax filing deadlines and escalate outstanding matters to the Group Finance Manager.

8. Statutory Compliance and Corporate Secretarial Coordination

•  Maintain accurate financial records and supporting documents required for statutory reporting.
•  Assist in preparing financial information for annual returns, government surveys and other regulatory submissions.
•  Coordinate with external corporate secretarial service providers on relevant filing requirements.
•  Monitor filing deadlines and ensure required financial information is provided on time.
•  Escalate compliance issues and potential delays to the Group Finance
• Manager.

9. Audit Coordination

•  Prepare schedules, reconciliations, invoices and supporting documents for internal and external audits.
•  Liaise with external auditors and provide requested accounting information.
•  Assist in resolving audit queries and reconciling discrepancies.
•  Follow up on audit requests and outstanding documentation.
•  Implement agreed corrective actions relating to accounting records and procedures.

10. Intercompany Accounting and Group Support

•  Maintain intercompany transaction records and reconcile balances between
• Group entities.
•  Investigate and resolve intercompany discrepancies with the relevant departments or entities.
•  Prepare intercompany schedules and supporting documentation for group reporting.
•  Assist in providing financial information required for group consolidation.
•  Coordinate accounting information across entities to support timely financial reporting.

12. Accounting Standards and Continuous Improvement

•  Keep up to date with relevant accounting standards, GST requirements and statutory reporting procedures.
•  Assist the Group Finance Manager in implementing changes to accounting processes.
•  Maintain accurate electronic and physical accounting records.
•  Support improvements in accounting systems, reporting templates and documentation processes.

13. Other Duties

 Perform other accounting and finance-related duties as assigned by the Group Finance Manager or management.