Events Operations Specialist

About SpotDraft

SpotDraft is on a mission to help legal and business teams move faster, together. Our AI-powered contracting platform is redefining how companies manage contracts, and our story deserves to be told in creative, human, and memorable ways.

We are looking for an organized, detail-oriented Event Operations Specialist to own the coordination and operational execution of SpotDraft's events. This is an inside role focused on planning, systems, and seamless delivery — you'll ensure every event, virtual or on-site, runs smoothly from the first logistics checklist to the final wrap-up.

What You'll Do

• - Own end-to-end operational coordination for virtual and on-site events, including scheduling, run-of-show planning, and vendor and venue coordination.
• - Manage platform setup and technical logistics for virtual events (Zoom, Hopin, Airmeet, Goldcast, or similar), ensuring smooth execution from setup through live delivery.
• - Coordinate logistics planning for on-site events — venue requirements, shipping, vendor timelines, and day-of operational checklists — working closely with on-ground teams and partners.
• - Maintain and manage the events calendar, tracking timelines, deliverables, and dependencies across all planned events.
• - Coordinate swag and promotional inventory, ensuring accurate stock, timely procurement, and on-time delivery to event locations.
• - Maintain accurate budgeting and expense documentation for all events.
• - Serve as the operational point of contact for internal stakeholders and external vendors, ensuring clear communication and timely issue resolution.
• - Build and maintain SOPs and checklists to standardize event operations and improve efficiency over time.
• What We're Looking For - 2–4 years of experience in event coordination, event operations, or logistics planning (B2B SaaS experience is a plus).
• - Strong organizational skills with the ability to manage multiple moving parts and timelines simultaneously.
• - Excellent attention to detail, especially around logistics, vendor coordination, and budgeting.
• - Comfortable working cross-functionally with internal teams, vendors, and external partners.
• - Proficiency with Google Workspace, and event management platforms (Zoom, Hopin, Airmeet, Goldcast, or similar).
• - A proactive, solutions-first approach to troubleshooting logistics and operational issues.
• Why SpotDraft?
• - Brilliant teammates — Work with some of the sharpest minds in legal tech.
• - Expand your network — Interact with top founders, investors, and industry leaders.
• - Real impact — Take ownership of projects and see your work in action.
• - Big goals, bold moves — We trust you to deliver, innovate, and push boundaries.

Our Core Values

• - Our business is to delight Customers - Be Transparent. Be Direct - Be Audacious - Outcomes over everything else - Elevate each other - Be Passionate. Take Ownership.
• - Be 1% better every day
• All candidates' personal data shared during the recruitment process will be handled with utmost confidentiality and used solely for hiring purposes, in line with applicable data protection regulations.
• SpotDraft is an equal-opportunity employer. Candidates will not be discriminated against based on race, ethnicity, color, religion, caste, sex, gender identity, sexual orientation, national origin, veteran, or disability status.